Licence & Tool Spend
Stop paying for software nobody uses.
Most businesses over-buy SaaS seats by 15 to 30 percent: seats for people who left, tools bought twice by different teams, and renewals on autopilot. We find the waste, cut it, and keep it down with automatic tracking. For many clients, the licence savings cover our retainer.
Where The Waste Hides
Three leaks in almost every software bill
Seats for people who left
When offboarding is manual, licences outlive the people. Every leaver whose seats weren't reclaimed is a subscription with no user, billing quietly until someone eventually asks why.
Two tools, one job
Teams adopt tools independently, and nobody's job is to notice the overlap. Storage in three places, two project trackers, and a password manager per department add up to real money.
Renewals on autopilot
Auto-renew without a utilisation check means paying next year's price for last year's headcount. Vendors count on the renewal passing unexamined; a calendar and usage data change the conversation.
How Spend Comes Down
Cut once, then keep it down automatically
The tracking runs on the Stabilise Platform, included with every managed plan: read-only integrations, per-product utilisation, and waste flagged as it appears rather than discovered at renewal.
Want the automation side of the story? See AI & Automation.
Automatic licence tracking
Per-product utilisation, renewal dates, monthly cost, and unused-seat waste, pulled by API where platforms allow it and recorded manually where they don't.
Reclaim on departure
Offboarding that returns every licence the moment someone leaves, instead of seats quietly billing for months after the leaving drinks.
Consolidate real overlap
Three tools doing one job get an honest comparison with numbers. Single sign-on also retires the per-app password tools that crept in team by team.
Use what you already own
Bundles like Microsoft 365 and Google Workspace include security and management products many businesses buy again separately. We switch on what you already pay for first.
A renewal calendar with teeth
Every renewal date visible months out, with utilisation data in hand before the negotiation, so auto-renew stops being a pricing strategy your vendors enjoy.
How It Works
From waste report to a bill that stays honest
Free audit
Every subscription, seat, and renewal, mapped. You get the waste report: what you pay, what gets used, and what we'd cut first. Free, no obligation.
Quick wins
The obvious waste goes first: leavers' seats reclaimed, dead tools cancelled, duplicate coverage dropped. This pass usually funds everything after it.
Consolidate
Real overlaps merged with a plan and numbers, entitlements you already own switched on, and renewals renegotiated with utilisation data on the table.
Keep it down
Automatic tracking flags new waste as it appears, renewal alerts land before the auto-renew, and a quarterly review keeps spend matched to the team you have now.
The Maths
Most clients save more than they pay us in the first quarter
Hidden waste becomes a monthly line you can act on: per-product utilisation, renewal dates, and unused seats, tracked automatically through read-only integrations. For many clients, the licence savings cover our retainer.
See how the platform tracks it15-30%
typical SaaS seat over-buy across businesses
Q1
when most clients' savings pass what they pay us
Read-only
every integration; nothing in your systems can be changed
£0
extra for the platform: included with every managed plan
FAQ
Software spend questions, answered
How do you find waste we can't see ourselves?
By reading the data your platforms already have. Where a SaaS product exposes licence data by API, like Google Workspace and Microsoft 365, we pull seat assignments and real utilisation automatically: who has a licence, who has signed in, what each seat costs, and when it renews. Every integration is read-only, so nothing in your systems can be changed by the process of looking at them.
Will you make us switch tools?
No. Consolidation only makes sense where two tools genuinely do one job, and the recommendation always comes with numbers: what the overlap costs, what migrating involves, and what stays if the disruption isn't worth it. Plenty of audits end with "keep everything, drop these seats", and that is a fine result.
You resell some licences. Doesn't that bias the advice?
Licences are always billed separately from our service fee, so our fee doesn't move with your licence bill. The advice is to drop what you don't use, including products we resell. What keeps that honest is transparency: the waste report shows per-product cost and utilisation, and you can check every line of it against your own invoices.
Can you track tools that don't have a licence API?
Yes. For platforms without an API, or where licence data sits behind an enterprise-only tier, seats are recorded manually and get the same treatment: renewal alerts, per-seat cost, and waste flags alongside everything else. The point is one complete picture, not just the tools that make it easy.
How quickly does this pay for itself?
Usually fast. Most clients save more than they pay us in the first quarter, because the first pass catches the obvious waste: seats for people who left, duplicate tools, and auto-renewals nobody reviewed. After that, automatic tracking keeps the number down rather than letting it creep back.
Do we have to be a managed client to get this?
The ongoing tracking comes with our managed plans, where the platform is included with no separate licence fee. But the starting point is free either way: the audit maps your subscriptions and seats and shows you the waste, with no obligation to do anything about it through us.
Find out what you're paying for and not using
A free 30-minute audit that maps your subscriptions and seats, followed by the waste report. No obligation, no sales pitch.