Project Overview
Moving into a new office is your opportunity to build technology infrastructure that scales with your business. Our New Office IT Infrastructure Build service delivers complete, future-proof technology deployments, from 5-person startups to thousand-user enterprises across multiple floors.
We design, project manage, and deploy every element of your technology infrastructure, ensuring everything works together seamlessly from day one. No retrofitting. No compromises. Just infrastructure built right, the first time.
What We Deliver
Network Infrastructure at Every Scale
1 Gigabit to 10 Gigabit Ethernet Networks
Modern businesses demand modern speeds. We deploy network infrastructure that matches your current needs whilst future-proofing for growth:
1GbE Networks (5-50 users)
- Cost-effective for standard business applications
- Supports video conferencing, cloud apps, and file sharing
- Easy upgrade path to 10GbE when needed
- Cat6 or Cat6A structured cabling
10GbE Networks (50+ users or creative workflows)
- Essential for video production, design studios, architecture firms
- Sub-second access to local NAS storage
- Future-proof for 4K/8K workflows
- Fibre or Cat6A infrastructure
Multi-Gigabit WiFi (All deployments)
- WiFi 6 or WiFi 6E for maximum performance
- Seamless roaming across floors
- Dedicated guest networks
- Optimised for high-density environments
Outcome: Network speeds that never become the bottleneck, whether you're 5 people today or 500 tomorrow.
Enterprise-Grade Networking Solutions
Unifi Networks (5-100 users)
Perfect for growing businesses that need enterprise features without enterprise complexity:
- Unified management across switching, WiFi, door access, and CCTV
- Cloud-based dashboard for remote management
- Cost-effective scalability with consistent equipment
- Beautiful hardware that doesn't need hiding
- Instant VPN for remote worker connectivity
- Traffic analytics and network insights
- Unifi Talk for integrated telephony (optional)
Best for: Creative agencies, professional services firms, growing startups, and businesses with 1-3 offices.
Meraki Networks (50-1000+ users)
When you need enterprise reliability with zero-touch deployment:
- Cloud-managed infrastructure with no on-site controller
- Zero-touch provisioning for rapid multi-floor rollouts
- Advanced security with integrated threat protection
- SD-WAN capabilities for multi-site connectivity
- Automatic failover ensuring business continuity
- Comprehensive analytics with detailed network insights
- Enterprise SLAs with next-business-day hardware replacement
Best for: Regulated industries, multi-floor offices, distributed teams, and businesses planning rapid expansion.
High-Performance Storage Solutions
Synology & Unifi NAS Deployments
Local storage that rivals cloud performance with total control over your data:
Why Local NAS?
- Instant file access without internet latency
- No monthly cloud fees with predictable costs
- GDPR-compliant data residency in your office
- Bandwidth freedom no upload/download throttling
- Direct 10GbE connectivity for creative workflows
- Automated backups to secondary sites or cloud
Synology Solutions:
- Enterprise-grade reliability with 5-year warranties
- Advanced features (snapshots, replication, cloud sync)
- Extensive third-party app ecosystem
- Scalable from 4-bay to rack-mounted solutions
Unifi NAS:
- Seamless integration with Unifi ecosystem
- Cost-effective for smaller deployments
- Built-in surveillance storage integration
- Simple management through Unifi dashboard
Typical configurations:
- 5-20 users: 4-bay NAS with 20-40TB
- 20-50 users: 8-bay NAS with 40-80TB
- 50-200 users: RackStation with 100-200TB
- 200+ users: Multiple NAS units with load balancing
Outcome: Terabytes of storage accessible in milliseconds, not minutes.
Physical Security Integration
Door Access Control
Modern access control that integrates seamlessly with your IT infrastructure:
Unifi Access:
- Mobile app unlocking for staff
- Visitor management and temporary access
- Real-time access logs and alerts
- Integration with HR systems for automatic provisioning
- Works offline during network outages
- Video verification with camera integration
- Multi-site management from single dashboard
Enterprise Solutions:
- Paxton, Salto, or Gallagher systems for larger deployments
- Biometric options (fingerprint, facial recognition)
- Integration with building management systems
- Fire alarm and emergency egress compliance
- Lift/elevator access control
- Time and attendance tracking integration
Outcome: Secure premises with modern access experiences that eliminate physical keys.
CCTV Surveillance
Professional surveillance systems that integrate with your network infrastructure:
Coverage options:
- Entrance monitoring for all access points
- Reception areas with visitor verification
- Car parks with number plate recognition
- Loading bays for goods-in security
- Common areas for general security
- Perimeter monitoring for external threats
Technology we deploy:
- Unifi Protect for integrated Unifi ecosystems
- Hikvision for enterprise-grade surveillance
- Axis Communications for premium installations
- 4K cameras for facial recognition capability
- PTZ cameras for flexible monitoring
- Video analytics (people counting, loitering detection)
Storage & retention:
- On-site NAS storage (30-90 days typical)
- Cloud backup options for critical cameras
- Automatic overwrite of old footage
- Secure access controls and audit logs
- GDPR-compliant retention policies
Outcome: Comprehensive security coverage that protects your people and assets whilst meeting insurance requirements.
Structured Cabling Infrastructure
Professional Cable Installation
The invisible foundation of reliable IT infrastructure:
Data cabling:
- Cat6 or Cat6A to every desk position
- Fibre backbone between floors and comms rooms
- Testing and certification to industry standards
- Labelling and documentation for future maintenance
- Dedicated cable trays and containment
- Fire-rated cables where required
Power provision:
- POE (Power over Ethernet) for cameras, access points, phones
- POE+ for higher-power devices
- UPS (Uninterruptible Power Supply) for critical equipment
- Dedicated circuits for server rooms
- Cable management and separation from power cables
Communications rooms:
- Rack installation and configuration
- Patch panel organisation
- Cooling and ventilation
- Access control and security
- Cable management and documentation
- Future expansion capacity
Outcome: Clean, professional infrastructure that's easy to troubleshoot and expand as you grow.
WiFi Optimisation & Coverage
Enterprise-Grade Wireless
WiFi isn't just convenient—it's critical infrastructure. We design wireless networks that deliver consistent performance everywhere:
Site survey & planning:
- RF site survey with predictive heatmaps
- Interference analysis and mitigation
- Channel planning for optimal performance
- Density planning for high-occupancy areas
- Guest network segregation
WiFi 6 & WiFi 6E deployment:
- Latest standards for maximum performance
- Support for 100+ concurrent devices per AP
- Seamless roaming between access points
- Band steering for optimal device placement
- Airtime fairness preventing slow devices dominating
Coverage design:
- Open-plan offices with even coverage
- Meeting rooms with dedicated APs
- Corridors and circulation spaces
- Breakout areas and kitchens
- Outdoor areas (patios, courtyards)
- Warehouse and storage areas
Security:
- WPA3 encryption
- Network segmentation (staff, guest, IoT)
- Rogue AP detection
- Client isolation on guest networks
- Captive portals for visitor WiFi
Outcome: Reliable WiFi coverage throughout your office with no dead zones or slow spots.
Scalability: From Startups to Enterprises
5-10 Person Office
The Foundation
Perfect for startups and small teams needing professional infrastructure without over engineering:
Network: Unifi Dream Machine Pro, 2-3 WiFi 6 access points, 24-port POE switch
Storage: Synology 4-bay NAS with 20TB
Security: 4-6 CCTV cameras, Unifi Access for main entrance
Cabling: Cat6 to 10-15 desk positions
Investment: £10,000-£25,000
Outcome: Enterprise features at small business prices. Easy to scale as you grow.
20-50 Person Office
Growth Infrastructure
For established businesses needing reliable infrastructure across multiple areas:
Network: Unifi or entry-level Meraki, 5-8 WiFi 6 access points, 48-port POE switches
Storage: Synology 8-bay NAS with 40-60TB
Security: 10-15 CCTV cameras, Unifi Access for 3-5 doors
Cabling: Cat6A to 50-75 desk positions, fibre backbone between floors
Investment: £35,000-£65,000
Outcome: Comprehensive infrastructure supporting hybrid work and collaboration.
50-200 Person Office
Enterprise Foundation
Multi-floor deployments requiring enterprise-grade reliability:
Network: Meraki or advanced Unifi, 15-30 WiFi 6E access points, multiple distribution switches
Storage: Synology RackStation with 80-120TB, potential multi-NAS setup
Security: 25-40 CCTV cameras, full door access control integration
Cabling: Cat6A throughout, 10GbE fibre backbone, dedicated comms rooms per floor
Investment: £80,000-£180,000
Outcome: Carrier-grade reliability with room for rapid expansion.
200-1000+ Person Enterprise
Multi-Floor Campus Deployment
Large-scale infrastructure requiring meticulous planning and phased delivery:
Network: Meraki SD-WAN with redundant internet, WiFi 6E density deployments, core-distribution-access architecture
Storage: Multiple Synology units with replication, dedicated backup infrastructure
Security: 60-150+ cameras with analytics, integrated access control across all floors
Cabling: Structured cabling with fibre backbone, 10GbE to departments, redundant paths
Investment: £200,000-£500,000+
Outcome: Enterprise infrastructure capable of supporting thousands of users with carrier-grade reliability.
Our Delivery Process
Phase 1: Discovery & Design (Weeks 1-2)
Site Assessment:
- Floor plan analysis and space planning
- Power and cooling capacity assessment
- Structural survey for cabling routes
- Internet connectivity evaluation
- User requirements gathering by department
- Future growth planning (3-5 year roadmap)
Design Documentation:
- Network topology diagrams
- WiFi coverage heatmaps
- Structured cabling plans
- Equipment specifications
- CCTV camera positioning
- Door access integration design
Deliverable: Complete technical design with transparent pricing and timeline.
Phase 2: Pre-Installation Planning (Weeks 3-4)
Project Management:
- Equipment procurement with lead time tracking
- Installation scheduling around fit-out timelines
- Coordination with builders and electricians
- Risk assessment and mitigation planning
- Stakeholder communication plans
Site Preparation:
- Communications room setup
- Cable tray and containment installation
- Power provision and UPS installation
- Cooling and ventilation preparation
- Security for equipment storage
Deliverable: Confirmed installation schedule with all dependencies managed.
Phase 3: Installation & Integration (Weeks 5-8)
Phased Deployment:
- Core infrastructure first (comms rooms, backbone)
- Floor-by-floor rollout to minimise disruption
- Structured cabling installation and testing
- Network equipment installation and configuration
- Security system deployment
- Access control programming
Testing & Validation:
- Cable certification to industry standards
- Network performance testing
- WiFi coverage verification
- CCTV camera positioning and focus
- Door access testing and fail-safe verification
- Integration testing across all systems
Deliverable: Fully operational infrastructure ready for staff move-in.
Phase 4: Commissioning & Handover (Week 9)
Final Preparation:
- System optimisation and tuning
- Documentation completion (network diagrams, passwords, configurations)
- User account creation and provisioning
- IT team training on management systems
- End-user guides and support materials
- Formal acceptance testing
Deliverable: Complete handover pack with all documentation and support procedures.
Phase 5: Ongoing Support & Optimisation
Continuous Improvement:
- Proactive monitoring of all systems
- Performance analytics and optimisation
- Firmware updates and security patches
- Capacity planning and expansion readiness
- Quarterly technology reviews
- 24/7 emergency support
Deliverable: Long-term technology partnership ensuring infrastructure evolves with your business.
Technology Stack
Network Infrastructure
Unifi Solutions:
- Enterprise Fortress Gateway / Dream Machine Pro / Dream Machine SE
- Enterprise switches (24/48 port POE+)
- WiFi 6E access points (U6 Enterprise) / E7 / E7 Campus / E7 Audience
- Unifi Talk for telephony
- Unifi Protect for CCTV
- Backhaul bridge, connecting buildings / 5km
Meraki Solutions:
- MX Security appliances
- MS switches (POE+ and 10GbE)
- MR WiFi 6E access points
- MV smart cameras
- MT IoT sensors
Storage Solutions
- Synology (DS/RS series)
- Unifi NAS
- QNAP (enterprise deployments)
- 10GbE connectivity
- Automated cloud backup
Physical Security
- Unifi Access
- Paxton Net2 / 10
- Salto KS
- Gallagher Command Centre
- Hikvision / Axis cameras
Cabling Infrastructure
- Cat6 / Cat6A copper
- Single-mode fibre backbone
- Professional patch panels
- Cable management systems
- Testing and certification equipment
Client Success Story
Technology Consultancy, Shoreditch
The Challenge:
A rapidly growing tech consultancy was moving from a cramped 15-person co-working space into a 3-floor Victorian building to accommodate 80 staff. They needed complete IT infrastructure from scratch, with room to grow to 150 people within 2 years.
Our Solution:
Complete greenfield infrastructure deployment:
Network:
- Meraki SD-WAN with dual internet connections
- Three MS switches with 10GbE fibre backbone
- Twelve MR WiFi 6E access points
- Dedicated VLANs for staff, guest, IoT, and surveillance
Storage:
- Synology RS3621xs+ with 80TB usable capacity
- 10GbE connectivity to developer workstations
- Automated nightly backups to AWS S3
- Snapshot protection every 4 hours
Security:
- 24 Meraki MV cameras across 3 floors
- Unifi Access for 8 doors including reception
- Visitor management integrated with Envoy
- Perimeter monitoring for building exterior
Cabling:
- Cat6A to 100 desk positions
- Fibre backbone between floors
- Comms room per floor
- Full cable certification
Project Timeline: 9 weeks from design to handover
Total Investment: £145,000
The Outcome:
- Move-in on schedule with zero IT-related delays
- Zero network downtime in first 12 months of operation
- Expanded to 120 staff with no infrastructure upgrades needed
- Developers report 40% faster local repository operations vs previous cloud-only setup
- Security footage proved invaluable for two insurance claims
"Stabilise delivered infrastructure that just works. We've scaled from 80 to 120 people without touching the network. That's exactly what we needed."
— CTO, redacted
Investment Guide
Small Office (5-20 users, single floor)
Core infrastructure: £15,000-£35,000
- Basic Unifi or entry Meraki
- NAS storage
- Essential security
- Standard cabling
Medium Office (20-50 users, 1-2 floors)
Professional infrastructure: £35,000-£75,000
- Advanced Unifi or Meraki
- Enterprise NAS
- Comprehensive security
- Quality cabling throughout
Large Office (50-200 users, 2-4 floors)
Enterprise infrastructure: £80,000-£200,000
- Meraki enterprise solutions
- Rack-mounted storage
- Full security integration
- Structured cabling with fibre backbone
Enterprise Campus (200-1000+ users, multiple floors)
Campus-scale infrastructure: £200,000-£500,000+
- SD-WAN with redundancy
- Multiple storage systems
- Comprehensive security
- Carrier-grade cabling
All projects include:
- Complete design and planning
- Project management
- Professional installation
- Testing and certification
- Documentation and training
- 12-month warranty
- 90-day optimisation support
Flexible options:
- Phased deployment to spread costs
- Finance options available
- Technology refresh planning
- Ongoing managed services
Prices exclude VAT. Final costs depend on building specifics and requirements.
Why Choose Stabilise
End-to-End Expertise
We manage every aspect from design through delivery. You have one point of contact coordinating with builders, electricians, and landlords.
Future-Proof Design
We design infrastructure that scales. Our 5-person office deployments can grow to 50 without major upgrades.
Vendor Agnostic
Certified across Unifi, Meraki, Synology, and major security platforms. We recommend what's right for you, not what we prefer.
London-Based Delivery
Our project managers and engineers are London-based with experience across hundreds of office deployments.
Ongoing Partnership
Most clients include their infrastructure in ongoing managed services agreements, ensuring long-term reliability and support.
Proven Track Record
150+ office infrastructure builds across London. From Shoreditch startups to Canary Wharf enterprises.
Timeline Planning
Express Deployment (Small Office)
- 2-3 weeks for 5-15 person offices
- Perfect for urgent move-in dates
- Limited customisation
- Standard configurations
Standard Deployment (Medium Office)
- 6-9 weeks for 20-50 person offices
- Full design and planning phase
- Custom configurations
- Coordinated with fit-out schedules
Enterprise Deployment (Large Office)
- 12-16 weeks for 50-200+ person offices
- Phased installation across floors
- Complex integration requirements
- Extensive testing and validation
Critical path dependencies:
- Building access and readiness
- Power and cooling availability
- Internet connectivity provisioning
- Equipment lead times (especially for Meraki)
- Coordination with other trades
Recommendation: Engage us 8-12 weeks before your intended move-in date for optimal planning.
Get Started
Free Infrastructure Assessment
What we'll assess:
- Your new office floor plans and layout
- User count and growth projections
- Department-specific requirements
- Building capabilities and constraints
- Budget alignment and phasing options
- Integration with existing systems
What you'll receive:
- Preliminary network design
- Equipment recommendations
- High-level pricing (±15%)
- Suggested timeline
- Risk assessment
- No-obligation proposal
Process:
- Initial consultation (30-minute video call)
- Site visit to your new office space (1-2 hours)
- Detailed proposal within 7 business days
- Design refinement based on your feedback
- Project kick-off when you're ready
Contact us:
- Phone: +44 203 355 7522
- Email: hello@stabilise.io
- Book consultation: [Schedule via our website]
Frequently Asked Questions
When should we engage you for a new office build?
Ideally 8-12 weeks before move-in. This allows proper design, equipment procurement, and coordination with other trades. Rush projects are possible but limit customisation options.
Can you work around our fit-out contractors?
Absolutely. We regularly coordinate with builders, electricians, and interior designers. We're experienced in construction site environments.
What if we're not sure how many people we'll have?
We design for your 3-year projection, not just day-one headcount. This ensures infrastructure doesn't become a constraint as you grow.
Do you handle the internet connection?
We can manage the entire process including liaising with ISPs, or work with your chosen provider. We recommend dual connections for business continuity.
What if our landlord has restrictions?
We're experienced with landlord requirements, listed buildings, and planning restrictions. We'll design within your constraints and handle landlord approvals.
Can we upgrade the infrastructure later?
Yes. We design with expansion in mind. Additional access points, more cabling, or storage capacity can typically be added without disrupting existing systems.
What happens if we outgrow the infrastructure?
Properly designed infrastructure should last 5-7 years for most businesses. We provide capacity planning and can schedule upgrades before you hit constraints.
Is ongoing support included?
Installation includes 90 days of optimisation support. Most clients then choose managed services agreements for ongoing monitoring, maintenance, and support.
Pre-Installation Checklist
Before we can start installation, you'll need:
✓ Building Access
- Keys or access cards for engineers
- Loading bay access for equipment
- Working hours agreement with building management
- Out-of-hours access if needed
✓ Power Provision
- Dedicated circuits for comms rooms
- UPS power for critical equipment
- POE power budget planning
- Generator backup (if required)
✓ Structural Readiness
- Completed ceiling and wall works
- Raised floors installed (if applicable)
- Comms room ready with ventilation
- Cable containment routes confirmed
✓ Landlord Approvals
- Permission for cable installations
- Drilling and fixing approvals
- External camera mounting (if needed)
- Door access integration approval
✓ Planning Information
- Final floor plans
- Desk layout positions
- Meeting room locations
- Department allocations
- Growth areas identified
We can advise on all these requirements during the design phase.
Related Services
Technical Specifications
Network Performance Guarantees
- 1Gbps minimum throughout office
- 10Gbps to storage and high-bandwidth users
- <5ms latency on local network
- 99.9% network uptime SLA
WiFi Coverage Standards
- Minimum -67dBm signal throughout office
- Seamless roaming (<50ms handoff)
- 20+ devices per access point capability
- Guest network segregation
Storage Performance
- 1GB/s+ read/write to NAS (10GbE)
- Sub-second file access
- Automated daily backups
- 99.9% data availability
Security Standards
- WPA3 encryption on WiFi
- Encrypted data storage
- Regular security updates
- GDPR-compliant retention policies
All specifications subject to site survey. Equipment lead times vary by manufacturer. Prices exclude VAT. Ongoing managed services recommended for optimal performance.
