Complete Workspace Modernisation

End-to-end office technology refresh including infrastructure, devices, and user training

Complete Workspace Modernisation

Project Overview

Modern businesses need more than functional IT, they need infrastructure that enables growth, collaboration, and innovation. Our Complete Workspace Modernisation service transforms offices from outdated technology environments into high-performance, future-ready workspaces.

What We Deliver

Ultra-Fast Network Infrastructure

10 Gigabit Ethernet Networks

When your team moves 4K video files, large design assets, or collaborative CAD projects, standard networks become bottlenecks. We deploy 10GbE infrastructure that delivers:

  • Sub-second file transfers for multi-gigabyte assets
  • Local NAS speeds rivalling cloud without monthly fees
  • Future-proofed capacity that scales to 25GbE/40GbE
  • Professional cable management with comprehensive documentation

Perfect for: Video production studios, creative agencies, architecture firms, and any business where time is money.

Intelligent Meeting Rooms

Neat Bar Deployments

No more "can you hear me?" moments. We design and install Neat Bar systems that transform conference rooms into effortless collaboration spaces:

  • One-touch meeting start with zero technical friction
  • AI-powered audio with crystal-clear sound and noise cancellation
  • Seamless integration with Google Meet, Zoom, or Microsoft Teams
  • Remote monitoring for proactive issue resolution
  • Comprehensive user training for instant adoption

Outcome: Meeting rooms your team actually wants to use, every time.

Enterprise-Grade Networking

Unifi & Meraki Solutions

Whether you're a 20-person studio or a 200-person agency, we build networks that scale intelligently:

Unifi Networks (SME-Focused)

  • Unified management across WiFi, switching, CCTV, and door access
  • Cost-effective scalability without enterprise complexity
  • Beautiful hardware that doesn't need hiding in cupboards
  • Cloud-based management for distributed sites

Meraki Networks (Enterprise-Grade)

  • Zero-touch deployment for rapid multi-site expansion
  • Advanced security with integrated threat protection
  • SD-WAN connectivity for distributed teams
  • Enterprise reliability with comprehensive SLAs

Outcome: Network infrastructure you forget about—because it never fails.

High-Performance Storage

Synology & Unifi NAS

On-premise storage that rivals cloud performance, with total control over your data:

  • Instant access to terabytes of creative assets
  • No recurring cloud fees with predictable costs
  • GDPR-compliant data residency in your London office
  • Automated backups with disaster recovery planning
  • Collaborative workflows without upload latency

Outcome: Creative teams work at the speed of thought, not the speed of upload.

Complete Device Lifecycle

Mac & Apple Device Management

Every device deployed, secured, and supported through its entire lifecycle:

  • Zero-touch deployment with automated configuration
  • MDM management using Jamf or Mosyle platforms
  • Security policies enforced automatically
  • User self-service for common issues
  • Proactive maintenance preventing problems before they occur

Our Process

1. Discovery & Planning (Week 1)

  • Comprehensive site survey and infrastructure audit
  • Stakeholder interviews to understand workflows
  • Technology recommendations with transparent pricing
  • Detailed project timeline and risk assessment

2. Design & Procurement (Weeks 2-3)

  • Network architecture and capacity planning
  • Equipment selection and procurement
  • Installation scheduling (out-of-hours available)
  • Integration planning with existing systems

3. Installation & Integration (Weeks 3-6)

  • Professional installation by certified engineers
  • Minimal disruption to daily operations
  • Comprehensive system testing and validation
  • Integration with business systems and workflows

4. Training & Handover (Week 6)

  • User training programmes for all staff
  • Administrator training for IT teams
  • Complete documentation and runbooks
  • Formal handover and sign-off

5. Ongoing Optimisation

  • Performance monitoring and tuning
  • Proactive maintenance and updates
  • Quarterly technology reviews
  • Rapid response support when needed

Technology Stack

Network Infrastructure:

  • Unifi Dream Machine Pro or Meraki MX firewalls
  • Unifi or Meraki switching with 10GbE uplinks
  • Unifi WiFi 6E or Meraki WiFi 6 access points
  • Structured cabling with Cat6A or fibre

Meeting Rooms:

  • Neat Bar or Neat Bar Pro
  • Professional displays (75"+ for boardrooms)
  • Soundproofing consultation where needed
  • Integrated booking systems

Storage:

  • Synology RackStation or Unifi NAS
  • RAID configurations for redundancy
  • 10GbE connectivity to workstations
  • Automated backup to cloud or secondary site

Access Control:

  • Unifi Access door systems
  • Integration with existing CCTV
  • Mobile app access for staff
  • Visitor management systems

Device Management:

  • Jamf Pro or Mosyle for MDM
  • Apple Business Manager integration
  • Zero-touch deployment workflows
  • Self-service portal for users

Client Success Story

Creative Agency, King's Cross

The Challenge:
A 40-person creative agency was struggling with unreliable WiFi across three floors, constant meeting room technology failures, and slow file access that was killing productivity.

Our Solution:
Complete workspace modernisation including:

  • Unifi network refresh with WiFi 6E across all floors
  • Four Neat Bar meeting rooms with one-touch operation
  • Synology NAS with 10GbE for instant file access
  • Integrated door access and CCTV
  • Jamf MDM for all 50 Mac devices

The Outcome:

  • Zero WiFi complaints in six months post-deployment
  • Meeting room bookings increased 40% (teams actually wanted to use them)
  • File access time reduced from 15 minutes to 30 seconds for large video projects
  • IT support tickets reduced 60% through proactive management
  • ROI achieved in 14 months through productivity gains and reduced downtime

"Stabilise didn't just upgrade our technology, they transformed how we work. Our team spends more time creating and less time troubleshooting. Best investment we've made."
Creative Director (redacted)

Investment & Timeline

Typical Project Scale:

  • Small Office (10-20 users): £15,000-£30,000
  • Medium Office (20-50 users): £35,000-£75,000
  • Large Office (50-200 users): £80,000-£200,000

All projects include:

  • Complete design and planning
  • Professional installation with minimal disruption
  • Comprehensive user training
  • 12-month warranty on all equipment
  • 90-day post-installation optimisation support

Typical Timeline: 4-6 weeks from contract to handover

Flexible Options:

  • Fixed-price project delivery
  • Phased rollouts to manage cashflow
  • Finance options available
  • Technology refresh planning (3-5 year cycles)

Why Choose Stabilise

Apple Ecosystem Experts
Unlike generic IT providers, we understand how Apple devices integrate with business infrastructure. We design systems that work seamlessly with your Macs, iPhones, and iPads.

Design-Led Approach
Technology should be invisible. We create infrastructure that works so well, your team forgets it's there, until they need to work from home and it just works.

London-Based Team
Your project manager, engineers, and support team are all based in London. We understand local businesses and provide on-site support across Zones 1-3.

Proven Track Record
100+ successful deployments across London. Our clients stay with us because we deliver on promises and support them for the long term.

Strategic Partnership
We're not just installers, we're your technology partners. Quarterly reviews ensure your infrastructure evolves with your business needs.

Get Started

Ready to modernise your workspace?

Free Initial Consultation:
We'll visit your office, assess your current infrastructure, and provide honest recommendations, no obligations, no hard sell.

What to expect:

  1. 30-minute phone discovery call
  2. On-site assessment (1-2 hours)
  3. Detailed proposal within 5 business days
  4. Transparent pricing with no hidden costs

Contact us:

  • Phone: 020 3868 2050
  • Email: projects@stabilise.io
  • Office: London, UK

Frequently Asked Questions

How long do projects typically take?
Most workspace modernisation projects complete within 4-6 weeks from contract signing. This includes design, procurement, installation, and training. We can work to compressed timelines if needed.

Can you work out-of-hours?
Absolutely. We regularly complete installations during evenings and weekends to minimise disruption to your business operations.

What if we're not sure what we need?
That's exactly why we start with a discovery phase. We'll assess your current setup, understand your workflows, and recommend the right solutions, not the most expensive ones.

Do you work outside London?
Whilst we're London-based, we deliver projects nationally for the right clients. Our core service area is London and surrounding counties.

What happens after the project completes?
Every project includes 90 days of optimisation support. After that, many clients choose our managed services for ongoing support, but there's no obligation.

Can we phase the project to spread costs?
Yes. We regularly structure projects in phases, for example, network first, then meeting rooms, then storage. This spreads investment whilst delivering immediate benefits.

What if something breaks after installation?
All equipment comes with a 12-month warranty, and we provide rapid response support. Most issues are resolved remotely within hours, not days.

Related Services

  • Managed IT Services — Ongoing support and management for your complete IT infrastructure
  • Apple Device Management — MDM, deployment, and support for Mac and iOS devices
  • Cloud Infrastructure — Google Workspace and Microsoft 365 integration and optimisation
  • Security & Compliance — Cyber Essentials +, ISO 27001, and NIS2 compliance support

Prices exclude VAT. All specifications subject to site survey. Lead times vary by project scope and equipment availability.