Project Overview
Meeting rooms should enable collaboration, not create frustration. We transform conference spaces into environments where technology disappears and meetings just work. Wireless presentation, video conferencing, room booking, and ongoing support across single rooms or entire office floors.
What We Deliver
Wireless Presentation
The era of hunting for HDMI adapters is over. Universal compatibility with Mac, Windows, iPad, iPhone, and Android. AirPlay, Miracast, and Chromecast support. One-tap sharing without apps or dongles, multi-device split-screen, secure guest access, and 4K resolution.
We deploy Neat Pad, Apple TV 4K, ClickShare, Mersive Solstice, Airtame, or Barco depending on your specific setup.
Video Conferencing
Hybrid work demands exceptional video. We install systems that make remote participants feel present.
Neat Bar and Neat Bar Pro. AI-powered framing, studio-quality audio with noise cancellation, one-touch meeting start with calendar integration, built-in wireless presentation, remote monitoring.
Microsoft Teams Rooms. Native Teams integration, intelligent cameras with people tracking, certified audio, content cameras for whiteboard sharing.
Zoom Rooms. Dedicated Zoom experience with calendar sync, touch controller, room analytics, wireless content sharing, Zoom Phone integration.
Google Meet Hardware. smooth Meet integration, Series One devices, low-bandwidth optimisation, real-time captions and translation.
Room Booking
Real-time availability displayed outside each room, calendar integration with Google Workspace, Microsoft 365, or Exchange, QR code check-in to prevent ghost bookings, usage analytics, hot-desking support, and mobile app booking. Display options include wall-mounted tablets, e-ink displays, or LED panels.
Support Buttons
A physical button mounted in each room. One press sends an immediate alert to our support team with automatic room identification. Pre-emptive diagnostics start before we speak to you. No ticket raising, no emails, 15-minute acknowledgement. Optional integration blocks the room calendar automatically until the issue is resolved.
Multi-Room Deployments
Whether you have 3 rooms or 30, every space gets the same intuitive experience. Standardised configurations across room sizes: small (4-6 people), medium (8-12), large boardrooms (15+), huddle spaces, and training rooms. Central management with remote monitoring, firmware updates, and usage reporting.
Our Process
Week 1: Discovery. Site visit to each meeting space, user interviews, equipment audit, network assessment, calendar integration planning.
Week 2: Design. Technology selection per room type, network requirements, cable routing, wall mounting, display placement, support button planning.
Week 3: Specification and staging. Equipment specified as a shopping list you buy direct, then pre-configured, firmware updated, tested. Network prepared with VLANs. Calendar integration set up. Installation scheduled (out-of-hours available).
Weeks 4-5: Installation. Certified engineers, minimal disruption, professional cable management, display mounting and calibration, network testing, booking system integration, support button installation.
Week 6: Training and handover. In-person and video training for users, administrator training, quick reference guides in each room, troubleshooting documentation, formal sign-off.
Technology We Deploy
Video conferencing: Neat Bar / Bar Pro, Microsoft Teams Rooms (Lenovo, Yealink, Poly), Zoom Rooms (DTEN, Poly, Neat), Google Meet Series One, Poly Studio X, Cisco Webex. Wireless presentation: Neat Pad, Barco ClickShare, Mersive Solstice, Airtame. Room booking: Neat Pad Scheduler, Joan (e-ink), Evoko, Robin, Condeco, Envoy Rooms. Displays and audio: Samsung QM/QE Series, LG and Sony commercial displays, Shure ceiling microphones, Sennheiser TeamConnect, Poly audio.
Frequently Asked Questions
Can we upgrade rooms in phases? Yes. Many clients start with the most-used boardroom, prove the value, then roll out to remaining spaces.
What if our network can't handle video conferencing? We assess capacity during discovery. If upgrades are needed, we include them in the project or phase them separately.
Do you work with our existing platform? Certified across Microsoft Teams, Zoom, Google Meet, and Webex. We work with your platform, not against it.
What happens if equipment fails during a meeting? Support button: one press alerts us immediately. We diagnose remotely and either resolve it or dispatch an engineer within your SLA.
Can we try before committing to all rooms? Yes. We regularly do pilot deployments in 1-2 rooms so you can experience it first.
How often does equipment need replacing? Typical lifecycle is 5-7 years for video conferencing, 3-5 years for displays. We provide refresh planning as part of ongoing support.
Technical Requirements
Network: Dedicated VLAN recommended, minimum 10Mbps upload per room, QoS for video traffic, PoE+ for network-powered devices, wired preferred. Calendar: Google Workspace (any tier), Microsoft 365 (Business or Enterprise), Exchange Server 2016+. Physical: Power outlets near display locations, wall mounting permissions, cable routing pathways, adequate lighting.
